Vendor booths should be manned at all times. Helpers/assistants are necessary to allow for restroom/other breaks throughout the day. Booths should NOT be unoccupied at any time. The City of Port Wentworth will NOT be held liable for lost, stolen or damaged property.
Vendors are responsible for supplying their own trash bags to discard waste materials. Bags must be tied and placed in the designated trash/recyclable receptacles located throughout the festival site. Booth areas must be thoroughly cleaned before leaving the festival grounds.
Non-profit organizations (i.e. religious, charitable, educational, etc.) may close at 6:00 pm or elect to keep their vendor booth open. All other vendors must remain open for business until after the end of the Street Dance at 10:00 pm.
The City of Port Wentworth has partnered with Coca Cola Savannah to serve as the OFFICIAL drink vendor for SUFAD 2019. Vendors WILL still be allowed to sale any beverage of their choosing, including non-profit organizations who wish to giveaway bottled water.
Electricity & Generators
Limited electricity is available for an additional charge of $10 PER OUTLET. PLEASE NOTE: Only one (1) electrical outlet will be provided per booth space. Those vendors desiring to have more than one (1) outlet will be required to purchase an additional booth. The City of Port Wentworth is working hard to add more electrical sources, but those applying early will be given first consideration.
The deadline to receive vendor form and booth fee(s) is April 5, 2019. After this date, a $30 late fee will be added to the cost of each vendor booth. *All vendors will be notified via mail of booth number and other pertinent information no later than April 19, 2019. Vendor booths will NOT be reserved without accompanying payment. Late receipt of forms/payment may reduce the chances of securing vendor space due to expanded Festival activity.
SUFAD event hours are from 10:00 am until after the end of the Street Dance at 10:00 pm. Vendor booths are asked to remain open during event hours. If you have an emergency and must leave, please speak with event staff (Staff will be easily identified by the NAVY BLUE CAMO T-SHIRTS). However, due to the fireworks display and large crowds after dark, vehicles will NOT be allowed into the festival area for departure until after the Street Dance.
All food vendors are required to have on display a Class K Fire Extinguisher to be used in case of emergency. All tent covers must be fire retardant per the City of Port Wentworth Fire Marshall.
There is no rain date planned so come prepared rain or shine. PLEASE NOTE: No refunds will be issued for weather delays or event cancellations due to the weather. No refunds or credit will be given on booths cancelled less than 3 weeks before the event or for anyone who is a no show for any reason (including weather).
Although we do not require vendors to maintain liability insurance for their booths participants are strongly encouraged to do so. PLEASE NOTE: Vendors are NOT covered by any insurance obtained by the City of Port Wentworth.
Due to SUFAD offering live performances and music throughout the day, it is asked that the volume of private p.a. systems, radios, etc. be kept to a minimum.
All participating SUFAD food vendors must accept the City issued Meal Tickets valued at $5.00 or $8.00 per coupon. Requests for reimbursement can be made by returning the Reimbursement Form and all tickets received on event day to the address listed on the form. Meal ticket reimbursements will be available within 2 weeks of receipt of form/tickets. Please be certain that your vendor name is listed on each ticket. DEADLINE TO SUBMIT THE REIMBURSEMENT FORM AND MEAL TICKETS IS FRIDAY, MAY 10, 2019.
Any booths that have not been claimed by 9:00 am on event day may be given away or resold. No refunds will be issued.
A designated parking area has NOT been assigned for vendors. However, vendors typically park in the grass area behind their vendor booth. Parking is available on a first-come-first-serve basis. EVENT PARKING signs will be posted at various locations within the City alerting attendees where to park their vehicles.
The City of Port Wentworth retains the right to have any exhibited items it deems to be in poor taste or otherwise inappropriate (in its sole discretion) to be modified or removed. This includes, but is not limited, to explosives, incendiary devices, pornography, and illegal or offensive items of any kind. Items prohibited during the event include: toy guns, candy cigarettes, bomb bags, stink bombs, knives, fireworks or any inappropriate t-shirt designs or logos.
Participating vendors will be allowed to set-up as early as Friday, April 26, 2019 beginning at 2:00 pm. PLEASE NOTE: Any equipment placed on the SUFAD festival grounds on this date will be at the sole responsibility of the vendor. The City of Port Wentworth will not be held liable for lost, stolen or damaged property. Vendors may opt for event day set-up on Saturday, April 27th as early as 7:00 am. All booths must be completely operational by 9:00 am on festival day. Vehicles, equipment, and trailers belonging to any vendor must also be removed from the festival site no later than 9:00 am.
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